Sector Skills Officer
At The Wheel we're looking for a Sector Skills Officer to join our team.
Full-time · The Wheel
Sector Skills Officer
Position: Sector Skills Officer
Office Base: Dublin & Hybrid
Reports To: Senior Sector Skills Manager
About The Wheel
The Wheel is Ireland’s national association of community and voluntary organisations, charities and social enterprises. As a representative voice, we provide leadership to the charity and community sector and we advocate on behalf of our growing community of members. As a supportive resource, we offer advice, training and other opportunities to people working or volunteering in the charity and community sector. Learn more about who we are and what we do https://www.wheel.ie/about-us
The Opportunity
An exciting opportunity has arisen for a skilled and enthusiastic professional to join The Wheel’s Sector Skills team. This role will support the delivery of the extensive Sector Skills programme provided by The Wheel in service of the community and voluntary sector workforce.
The post holder will work closely with the wider Sector Skills team and the wider staff team.
The Purpose of the Role
This new role will support the Sector Skills team in the implementation and day-to-day administration of the Training Links fund and other Sector Skills programmes, such as The Leadership Academy.
Duties and Responsibilities
Main responsibilities and duties:
Administer the Training Links Fund
Administer the day-to-day operation of the Training Links Fund
Coordinate communications and promotion campaigns associated with the Fund, including maintaining associated webpages.
Coordinate meetings of Training Links Network Coordinators and be the first point of contact for Network Coordinators
Carry out monitoring visits and maintain records of financial and other data
Work closely with the Senior Sector Skills Manager to plan for future rounds of Training Links, including development of programme management, monitoring and evaluation etc.
Support the Sector Skills Team
Carry out administrative support for programmes of The Leadership Academy (incl. accredited leadership programmes, Breakfast Clubs events, website maintenance etc)
Administration of specific skills-related projects.
Work closely with the Training and Events Officer, plan meetings and events including liaison with venues, catering providers, speakers and attendees
Provide support to in-person meetings and events including registration of attendees, liaising with venue and catering teams etc.
Collate data and feedback as required for monitoring and reporting
Other
Develop and maintain excellent working relationships with all colleagues in The Wheel.
Contribute towards the meeting of income targets, including development of new offerings
Actively protect The Wheel’s integrity through honesty, sincerity and service to its members whilst promoting nationally the benefits of association with The Wheel.
Participate in relevant cross-organisation teams.
Undertake any other duties as may reasonably be assigned by the Senior Sector Skills Manager from time to time.
Person Specification
Desirable Experience
At least two years relevant experience in an administration/coordination role, preferably in a project-focused role.
Practical experience and understanding of working with standard office-based software and office equipment
Experience of a CRM system (Salesforce in particular is desirable but not essential)
Commitment to, and understanding of, working within a community and voluntary organisation in an inclusive manner.
Desirable Skills:
Excellent administrative and organisational skills
Ability to prioritise and manage time according to deadlines
Strong attention to detail
Positive and pro-active approach to role
Good capability with excel spreadsheets and managing details and files that are numerical in focus
Must be capable of working as a team player, be highly motivated, enthusiastic and capable of using their initiative
Good written communication skills
Behavioural Competencies
The Wheel uses a Behavioural Competency Framework as a key cornerstone of its performance management processes. The priority behavioural competences identified for this role are:
Open Communications: Articulates clearly, practises active listening, notices and deals with emotional content of messaging so that potential misunderstandings are resolved. Uses relevant building/ linking to improve on what has been said so that conversations are moved on.
Collaborative Working: Co-operates with others and participates outside of own work area, seeks to understand fully the work of the organisation, willingly offers support where needed. Provides encouragement to colleagues after setbacks. Helps others to work collaboratively. Creates a friendly work environment where any conflicts can be resolved amicably, sets up opportunities to work across teams, and speaks positively about working together.
Problem Solving: Foresees the need for action and goes beyond responding to requests, raises issues clearly and provides suggestions for solving the problem. Seeks solutions and builds on others’ suggestions, working in a collaborative manner.
Successfully shortlisted applicants will be provided with the Behavioural Competency Framework prior to interview.
Note: This job description is not a definitive list of tasks; rather it is designed to give an overview of the job. It is envisaged that the post-holder will use their own initiative and develop the job under guidance so that the goals of the organisation are achieved. It should be noted that it may be necessary to step beyond the areas outlined above to support its development from time to time.
Terms and Conditions
This is a full-time permanent position with The Wheel.
The annual gross salary for this role is between €33,880- €45,837, depending on the knowledge and experience of the person who occupies it, and will be decided accordingly.
This contract is for a 36-hour week and salary is payable monthly in arrears.
The Wheel has a salary-band framework and a detailed Remuneration Policy and every employee will be provided with a ‘Total Rewards Statement’ that outlines all of their benefits.
Other benefits include:
A 6% employers contribution to a company contributory pension scheme (subject to a 4% employee contribution)
Annual Leave of 21 days
The Wheel’s Time Off in Lieu (TOIL) policy applies to this position.
Closure of the office on Good Friday, Christmas Eve and the Christmas / New Year period which comes additional to annual leave entitlement
Death in Service benefit of four times salary
Further Education / Training investment programme
Travel (bike-to-work schemes/tax saver commuter tickets)
A complete list of all the terms and conditions will be made available to the candidate offered the role through The Wheel’s Staff Handbook. The Wheel is an equal opportunities employer.
Application Details
Closing Date for Applications - Midnight 3 December
First Interview Date - 10 December
Second Interview Date - 17 December
Applicants should submit a CV, detailing relevant experience, along with a cover letter demonstrating the following:
Why you have applied for this position,
The skills you would bring, and
How you meet the requirements of this post.
Applicants will be short-listed on the basis of information supplied.
The interviews will take place, in person, at The Wheel Office on 48 Fleet Street, Temple Bar, Dublin 2.
Points of note
The Wheel is an equal opportunities employer.
The above information serves only as a guide to the advertised position. The Wheel, at its discretion, reserves the right to change this before the appointment.
Please note if you are invited for an interview, we will share your data with 1) Any virtual service provider we use to host the interview; and 2) the interview panel (if applicable). Your information will be stored for this purpose in line with our data retention policy.
Should the person recommended for appointment decline, or having accepted it, relinquish it, or if an additional vacancy arises, The Wheel may, at its discretion, select and recommend another person for appointment on the results of this selection process.
Do you want to join our team as our new Sector Skills Officer? Then we'd love to hear about you!